To-dos

A to-do is a one-shot commitment. Completing it takes it off the list. It lives in the Tasks tab, in a group.

Groups

Every workspace has a Personal group. Your own workspace has a Work group too; a shared workspace's first group wears the workspace's own name instead — "Family" in one called Family — and only shows a Work group while something is filed there. The household can make its own groups, and a group can hold groups one level deep: a group inside a group, and no further.

The Tasks tab shows the groups. Opening one shows a line under its title with New to-do and New group, then its to-dos. Tapping New to-do opens the box, with a Repeats choice beside it.

All to-dos, at the top of the Tasks tab, shows every open to-do across every group, with search, a group filter and a sort.

A to-do's parts

A to-do has a title and, under it, details: the number to call, the part size, the fact that makes it doable away from home. Phone numbers, addresses, links and dates anywhere in the text become chips you can tap to call, map, open or see on the calendar.

Order and moving

A group's to-dos keep the order the household puts them in, and a new one joins at the bottom. Hold a to-do — a long press, or a right-click — on its group's screen to move it up, move it down, move it to another group, or move it to another workspace, where it lands on the first shelf. On All to-dos the hold offers only another group.

Holding a group's card offers to rename, move or remove the group.

Whose it is

There is no separate assignment. A to-do is somebody's when its text names them: "call the vet @sam" is Sam's. Once a person has said which entry in People is them (This is me on their page), the filter on All to-dos offers Mine — only what names them, wherever it is filed. See People, tags and questions.

Dates

A date written anywhere in a to-do's text puts it on the calendar. A relative day — "in 3 days", "next Tuesday" — is pinned to the actual date the moment the to-do is saved, so the text says which day it meant even when you read it a month later.

Repeating

A to-do can repeat on a fixed rule — every week, every 1st of the month — chosen from Repeats when it is made. Completing a repeating to-do does not remove it; it re-arms for the next slot, and the calendar shows that next slot on its day.

Done

Completing a to-do takes it off the list, not out of existence. A Done shelf under a group's to-dos lists what was finished there within the to-dos' look-back, newest first, with the day and who did it. Put back reopens one.

From a note

Many to-dos are never typed into the Tasks tab at all: a line in a note that starts with todo becomes a to-do in the note's own group, and completing it writes "(done …)" back onto the line that made it. See Notes.